Great Sacandaga Lake Business Association
February 4th 2008 Meeting Notes

February 04, 2008 Meeting Notes

In Attendance:
1. Elizabeth Emery Emery Designs
2. Bob Campbell Edinburg Marine
3. John Ingro J & S Old Country Store
4. Janice Baldwin Hawk Drilling
5. Bill Baldwin Hawk Drilling
6. Jeremy Kristel Kristel’s Lodge
7. Carl Ward Captain Carl’s
8. Doug Sterling Edinburg Newsletter
9. Nancy Nugent

1. Treasurer‘s Report – Doug Sterling
   1. In bank $3,200.00
   2. Receivables $4,000.00
   3. Bills were mailed
      
      
2. Elections – Tabled until March Meeting – email/ phone calls for nominations by Elizabeth Emery and Kristie Baily. Official Ballot to be emailed/ mailed out prior to March meeting.
   
   
3. Fireworks
   1. It was proposed by Bob Campbell and seconded by Doug Sterling that if we do not have the full balance for fireworks in our bank account that the fireworks should be cancelled.
   2. Discussed was that we pay the deposit, and call members to see if we can raise the balance in the interim
   3. Discussed was postponing the fireworks until March 15th and having the display by the Bachelorville Bridge
   4. Fireworks Cancelled due to lack of funds 6-2
4. Membership Committee did not meet and did not have a report
   
5. Contest Committee did not meet and did not have a report. We did vote on the following items:
   1. Will a sign up be required to participate (valuable for marketing information) NO 7-1
   2. Will we provide a promotional item to participants - NO
   3. How many fish to be paid up front? $125.00 which will cover the fishing federation $25.00 membership fee and 10 fish. We will include an option to pay for up to 20 fish.
   4. Will we limit the number of participating businesses to 55? NO
   5. A photo and waiver will be required and fish will be paid out of our treasury at the next meeting after the catch of the fish. YES
   6. Big Buck Contest – NO - Unanimous
   7. Carp Shoot – Tabled until we have insurance
6. EVENTS Committee did not meet and did not have a report:
   1. Fireworks
   2. Sand Island Bash July 12th, with rain date
   3. Summer Carnival to be coordinated with Town of Day Fireworks event – Pig Roast?
   4. Winter Carnival 2009
   5. Membership Party/ Membership Drive ( Unanimously voted in)
7. Old Business I Love NY 2006 Ad – A proposal was submitted by Elizabeth Emery see below. Most members agreed that it was a fair proposal to clean up old business, however, our interim treasurer insisted that he would refuse to write a check for it no matter how the membership voted. More Documentation will be brought next month for a formal vote.

   A Bit of History
   When we started forming in the Fall of 2005 one of our Primary Concerns was bringing business to the lake through Advertising. At the time it was of Prime Concern that we were not anywhere in the I Love NY Promotional Materials. I had paid for us to be in the annual publication in 2005, but as it is a substantial cost was not was not going to place the ad for 2006. When we discussed this in September of 2005 I was asked to place the ad and everyone was going to chip in to help pay for it. We did pay $540.00 of the money owed through raffle money. However, when we had to stop doing the raffle I was asked to wait until’ we had money in our “coffers”. I explained the situation to billing at I love NY, and they agreed to take payments of 100.00/month – which I thought was very generous. I have been paying them these payments.

   Documentation
   We did not even start taking formal notes until November of 2005, but I may be able to locate some hand written personal notes from the previous meetings. I can produce the agendas for 2006 and 2007, which show it listed as an agenda item, and I can show that we paid the $540.00 for the ad in 2006 which I am told is an admission of liability. There are also several people who do remember this who are willing to sign affidavits.

   Proposal
   Since I may not be able to produce all the documentation required I am asking you to pay $65.00/month towards this balance, and I will pay the remainder of the $100.00/month payment. If my responsibilities with the group are reduced I agree to apply for grants for our events and advertisement hopefully freeing up some of our checkbook. If I can accomplish this grant money I request that the GSLBA pay the remainder of the debt at that point.

8. New Business
   1. Business Idea Survey – John Ingro J & S Old Country Store
   2. The Perthshire is having a snowcross event and is expecting over 1,000 spectators February 23rd and 24th. There are great advertising opportunities. Follow up with Sharon at www.perthshireofperth.com The Perthshire will also be providing railhead parking in coordination with the Fulmont snow travelers for easy access to trails and the Lake.
9. Motion Made -
   By John Ingro and Seconded by Janice Baldwin that the meeting time and place be determined at the preceding meeting to avoid confusion. Passes Unanimously.

NEXT MEETING March 3rd at Edinburg Town Hall at 7:00 pm

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